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TopicPointLinks: Document Library

Title

Document Library 

Info

There are many features and benefits with SharePoint and document management.  What is outlined here is not a definitive guide to how to use the features of SharePoint document management, but a collection of what I think are best practices.
  • With SharePoint you do not have to use folders to organize your documents.  Folders have an inherent issues that you have to dive into a folder and sub folders to view the documents and if you do not find the document you need, you then have to work your way back to the top.
 
USING COLUMNS/METADATA
  • With SharePoint you can use Columns/metadata to organized your documents. 
    • Allows you to easily group files by the metadata and re group in other ways quickly.
    • Allows you to quickly change a files association.  For example you may have a grouping of Working Document and another grouping of Reference Materials.  A document can be changed very quickly from Working Document to Reference Document just by changing its meta-data.

Check out the examples and links here on this page.

Checking out documents is a change that will take time.  Below is a solution that will force it to happen for the user.
 
Want to print the list of document with out all the other stuff on the page, look below.
None at this time.
 

Site

Document Library 

Step

Click to View TopicPoint Topic. 
Attachments
Created at 12/4/2008 11:32 PM  by Peter Allen 
Last modified at 1/28/2009 12:16 PM  by Peter Allen